The law changed in May 2018 whereby the General Data Protection Regulations (GDPR) came into effect. The new regulations have brought higher standards for handling data and greater expectations for improved transparency, enhanced data security and increased accountability for processing personal data. Schools have a legal duty to comply with GDPR.
The new GDPR is replacing the previous Data Protection Act (DPA) and is set to strengthen and unify all data held within an organisation. For schools, GDPR brings a new responsibility to inform parents and stakeholders about how they are using pupils' data and who it is being used by.
What does GDPR mean for schools?
A great deal of the processing of personal data undertaken by schools will fall under a specific legal basis, 'in the public interest'. As it is in the public interest to operate schools successfully, it will mean that specific consent will not be needed in the majority of cases in schools.
GDPR will ensure data is protected, will give individuals more control over their data and schools will have a greater accountability for the data:
- Under GDPR consent must be explicitly given to anything that isn't within the normal business of the school, especially if it involves a third party managing the data. Parents (or the pupils themselves depending on age) must express consent for their child's data to be used outside of the normal business of the school.
- Schools must appoint a Data Protection Officer (DPO) and be able to prove that they are GDPR compliant.
- Schools must ensure that their third party suppliers who may process any of their data are GDPR compliant.
- It will be compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours.
Here at Mill Green we already have strong Data Protection processes in place but they have been brought into line with the new regulations. We already highly value and protect all of our student, parents and staff data and will continue to do so in the presence of GDPR.
As a parent/carer you may receive some letters from us regarding GDPR. Some of those may be about consent and some about updating your information with us. We would appreciate it if you would read all information you receive and send any relevant documents back to the school.
Please see the information below with regards to updated policies.